Since the birth of Gmail, one of its virtues was that you could store emails practically without limits. The storage space it offered was unrivaled. Another differentiator was its integrated search engine. If Google found everything on the web, the Gmail search engine, also from Google, found any email you had in your account, no matter what folder it was in. But that does not mean that we want to keep our email organized. And that’s what the gmail filters.
Basically, Gmail filters “allow you to assign a label to your messages, archive them, delete them, highlight them or forward them automatically.” Come on what automate any task that you normally do with your emails. They save you from having to do it by hand, one by one. Ideal for sorting emails in batches, eliminating junk mail and, ultimately, keep your inbox neat and minimal.
Create Gmail filters
To start creating your own Gmail filters you will have to go to the Gmail search box or search box. Of course, in its online version. At the moment, mobile applications they do not offer filters of this type. To help you, you can click on the icon on the right Show search options. There you will see all the possibilities when searching for an email message.
You can search by sender, recipient, subject, message content, size, date of receipt and / or if it contains attachments. At the end of that search box, you will see the option Create filter.
Another way to create a filter is to use a message as an example. That is, you open a received message, you open the menu Plus and choose the option Filter similar messages. You should narrow the filter so that it doesn’t end up filtering too many messages.
The filters affect all messages that you have in your Gmail account. Except if you create a filter to forward messages. That filter will affect only new messages. When configuring the filter, you can indicate that also applies to conversations that meet the criteria.
What can filters do for you?
With Gmail filters you can do many things if you receive a large number of emails. For example, you can group or tag messages that include attached files. Or classify those that are social media notifications. Another option is to mark messages that have to do with mailing lists or in which we appear in copy but we are not the only recipient or the main recipient.
Specifically, these are the Actions a Gmail Filter Can Do when the rules you have previously configured are met.
Archive messages Mark as read Highlight messages Label messages Resend and / or delete Mark, or not, as important
As I said at the beginning, with filters you can do the same thing that Gmail allows manually. But with the advantage of executing these tasks automatically and about a group of messages in one go. Fast and effective.
Change Gmail filters
Once you have created Gmail filters, you can edit them and change their rules whenever you want. Just go to Settings> View all settings> Filters and blocked addresses. There you will see the list of filters that you have created. Clicking on Edit or Remove you can change or delete it.
When you have edited a filter, you must click on Continue> Update filter to make the changes effective. This will apply again with the new rules that you have configured.
Another possibility that Gmail offers is to export or import filters. Although they are easy to create and are very simple, if you have a collection of filters and want to share it with other Gmail accounts, you can do it comfortably.
From Settings> See all settings> Filters and blocked addresses, we mark the filters that we want to export and click on To export. You will get a file in XML format that you can edit by hand with a text editor.
To import that file you will have to go to Settings> View all settings> Filters and blocked addresses and in Import filters, choose the file in question, open it and then click on Create filters. He has no more.
With Gmail filters you will keep your emails at bay. No matter how many you receive, they will end up on their site without you having to put order yourself.